Customs Documentation for exports

Information provided here describes about documents required for export from Exporting country.


Apart from basic documents, the documents required for export from Exporting country is based on the product exporting from Exporting country, multilateral, bilateral or unilateral trade agreements, and other trade policies of Exporting country government.  The export documents required in Exporting country also depends up on the nature of goods exporting (General goods, Personal effects, Dangerous goods, Livestock etc.), regular trade policy of Exporting country Government,   specific goods exporting from Exporting country (Arms and ammunition, health products, food products, chemicals etc.)


However, the following documents required to export goods from Exporting country in general:

Export Customs clearance documents required in Exporting country

Customs Entry document: (specified by Exporting country customs) prepared by exporter’s customs broker or exporter.

Customs bond if applicable for specific goods exporting  to claim import benefits from Exporting country government.

Legal Undertaking (LUT) if applicable to claim export benefits from Exporting country government or to export specific products to meet government requirements and obligations.

Customs declarations wherever applicable:  Exporting country’s export customs clearance declarations as per specified format of Exporting country’s government.

Export Licence if applicable to be obtained from government agency of Exporting country.

Purchase order or Letter of Credit between Exporting country’s exporter and overseas buyer of goods.

Commercial Invoice cum packing list issued by seller of goods

Certificate of Origin issued by competent authority of origin country of goods.

Insurance Certificate issued by the government authorized insurance service provider

Certificates of Inspection if applicable:  Some of the importers demands exporter (seller) through LC or Purchase order to inspect export goods to Exporting country by an internationally recognized inspection agency like SGS, BVQI, or other Quality inspecting agency etc.

ATA CARNET/Temporary shipment certificate if applicable

Certificate of Analysis if applicable.  The buyer may insist the seller to enclose certificate of analysis about the goods.  The same certificate helps Exporting country’s customs authorities to confirm the product imported to the country.

Certificate of Free Sale if applicable.  If goods are not commercially involved, a certificate of sale is attached by exporter along with goods dispatched.

Weight Certificate if applicable.   Weight certificate issued by exporter is required at various circumstances like satiability of flight, satiability of vessel, International road safety rules, import or export duty calculation, claiming export/import benefits from government etc.

Consular Invoice if applicable:  Some of the importing countries insists embassy attested documents which is mandatory at importing country to customs clear goods.

Documents required for customs in Exporting country for specific products to export

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Generic Certificate of Origin if applicable

Dangerous Goods Certificate if applicable

Fisheries Certificate if applicable

Fumigation Certificate if applicable

Halal Certificate if applicable

Health Certificate if applicable

Ingredients Certificate if applicable

Inspection Certificate if applicable

Pre-Shipment Inspection certificate if applicable

Phytosanitary Certificate/quarantine certificate if applicable

Radiation Certificate if applicable

Dock Receipt and Warehouse Receipt if applicable

ISPM 15 (Wood Packaging) Marking certificate if applicable

Product manual or Product catalogue if applicable

Certified Engineer's Report if applicable

Chartered engineer’s certificate if applicable

Product specification certificate

Other specified documents if applicable

Bank export documents in Exporting country

Purchase order or Letter of Credit

Commercial Invoice cum packing list

Pro forma Invoice

Bill of exchange

Certificate of Origin

Insurance Certificate

Certificates of Inspection if applicable

Electronic Export Information if applicable

Certificate of Health or Sanitation if applicable

Other specified documents if applicable


This post explains about various documents at different levels that required by every exporter need to be submitted with the Exporting country Customs Authority.